EXECUTIVE SECRETARY

 
Part-time 24 hour/week, position for a non-profit organization.
 
St. Charles County Historical Society (SCCHS) is seeking an out-going, self-motivated, organized, detailed-oriented individual whose duties would include, but not limited to:
  • Answer phones and greet individuals as they enter the building, assisting them with sign in, introduce them to research volunteers, and collect money for research and/or copies
  • Sales of items and maintain an accurate inventory of such items
  • Computer skills including but not limited to:
    • Office Suite 11 – Word, Excel, PowerPoint
    • Creating and maintaining documents
  • Maintain Board of Directors terms, contact information, committee lists, print and send out agendas/minutes for all committees as requested
  • Prepare and disseminate agenda/minutes for all Board Meetings
  • Prepare and disseminate agenda/minutes for Membership Business Meetings held during the four Quarterly Luncheons per year (required attendance 4th Sat, Jan, Apr, July, Oct; meal comp)
  • Maintain membership database, send renewal notices
  • Act as corresponding secretary for the Society, sending correspondence, thank you notes, cards as requested by Board Members
  • Maintain office equipment and supplies
    • Computer, printer, stamp scale, credit card reader, etc
  • Order archive supplies as requested
  • Prepare Mailing labels for Heritage Journal, pick up USPS mailing trays prior to labeling Heritage Journals and organize volunteers to label and place in trays, take labeled Heritage Journals to post office
  • Email Society Newsletter and Genealogy Newsletter and mail copies of Newsletter
  • Assist with fundraisers such as Festival of the Little Hills and Trivia Night
  • Work in collaboration with Archivist, Treasurer, and Board Members
  • And other duties as assigned
  • Direction and Evaluation will come from Board President
Work hours:  Mon, Wed, and Fri 9:00 am - 3:30 pm. There will be 6 additional flexible hours per week. Attendance is required at Board Meetings, second Wed each month, 7p – 9p and Quarterly luncheons held on the 4th Sat, Jan, Apr, July and Oct.
Benefits: 6 vacation days, and 6 sick days.  Annual Salary:  $24,000.  To apply:
  • Email current resume to SCCHS at info@scchs.org, or
  • Call SCCHS at (636) 946-9828.